Three synthetic entries illustrate supplier discovery, product comparison and advertising-channel lookup.
Define the record objects
Suppliers, products and advertising channels serve different discovery purposes. Separate purchasing, product comparison and media selection before defining shared fields.
- 01
Supplier
Record supply scope and source.
- 02
Product
Record specification categories and conditions.
- 03
Advertising channel
Record audiences, placements and media information.
Give each field a clear meaning
Use stable identifiers and separate subjects, sources and categories. Mark missing information rather than filling it with assumptions. The fields below concern the same fictional set of entries.
| Field | Purpose | Example |
|---|---|---|
| Identifier | Identify an entry consistently | IDX-01 |
| Subject | Describe the entry | Supplier A · Reusable containers |
| Source | Retain the reference origin | SRC-A §2 |
| Category | Provide a discovery route | Supplier |
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Create discovery routes with categories
Categories describe record types; subject tags provide another discovery route. Begin with a small, stable vocabulary and revise it around actual discovery questions.
Supplier A · Reusable containers
Supplier discovery · SRC-A §2
Specification group B · Accessories
Product comparison · SRC-B §1
Industry channel C · Advertising placements
Media selection · SRC-C §3
Three sample entries for commercial and advertising discovery.
Keep updates and review with the record
When references change, record what changed, why and who reviews it. Treat inactive links, missing sources and category revisions separately so maintenance remains traceable.
| Change | Maintenance action | Keep a record of |
|---|---|---|
| Source location changes | Check its relationship to the original reference | Previous location and change note |
| Subject name changes | Review tags and related entries | Reason and affected scope |
| A source cannot be reviewed | Mark the issue and arrange a review | Issue description and responsible role |
On a narrow screen, scroll sideways to view the complete table.